Proposed Club Bylaws
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(I've already received comments on this, click here to see what GCC member Mark Watson had to say.)

Proposed Bylaws

Prologue

The purpose of this organization shall be to:

Encourage and promote interest and education in numismatics,
Cultivate friendly relations among collectors, students, and dealers,
Especially encourage and assist amateur collectors, and
Provide a time and place to buy, sell, or trade coins.

Table of Contents
Prologue 1
Table of Contents 2
1. Officers and Governors 3
1.1 Officers 3
1.2 Board 3
1.3 Nominations 3
1.4 Elections 3
1.5 Meetings of the Board 3
1.6 Duties of the President 4
1.7 Duties of the Vice President 4
1.8 Duties of the Second Vice President 4
1.9 Duties of the Secretary and Assistant Secretary 4
1.10 Duties of the Treasurer and Assistant Treasurer 4
1.11 Additional Duties of Officers and Governors Individually 5
1.12 Vacancies 5
2. Meetings 5
2.1 Regular Meetings 5
2.2 Special Meetings 5
2.3 Annual Business Meeting 5
2.4 Quorum 6
2.5 Parliamentary Authority 6
3. Membership 6
3.1 Classes of Membership 6
3.1.1 Individual Membership 6
3.1.2 Family Membership 6
3.1.3 Life Membership 6
3.1.4 Honorary Life Membership 6
3.2 Eligibility for Membership 7
3.3 Membership Application Procedure 7
3.4 Revocation or Suspension of Membership 7
4. Dues 7
4.1 Payment of Dues 7
4.1.1 Dues Schedule 7
4.1.2 Proration for Partial Calendar Years 7
4.2 Delinquency 8
4.3 Resignation 8
4.4 Suspension and Revocation 8
5. Revisions to the Bylaws 8
5.1 Board Revisions 8
5.2 Member-Proposed Revisions 8
6. Notes 9
6.1 Regular Meeting Agenda 9
6.2 Calendar Year Events 9
6.3 Newsletter and Website 10
Record of Revisions 11

1. Officers and Governors

1.1 Officers

The officers of the Glendale Coin Club shall be the President, 1st and 2nd Vice President, Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, and the members of the Board of Governors. All of these are elected positions as described in subsequent sections.

1.2 Board

The Board of Governors shall consist of the following:
a) The immediate past President, who will automatically become a member of the Board of Governors for one year after his retirement as President.
b) Five Board members, to be elected.
c) All of the other elected officers.

1.3 Nominations

1.3.1 A Nominating Committee, consisting of a minimum of three members in good standing, to be appointed by the President, shall submit to the membership at or prior to the regular meeting held in May of each year, a report placing in nomination one candidate for each office to be filled by election.

1.3.2 Nominations may also be made by any member from the floor at any time after the report of the Nominating Committee.

1.4 Elections

Officers, including Board members, shall be elected by a majority vote of the members present and voting at the Regular meeting held in June of each year, and shall hold office for one year, beginning with their installation at the Regular meeting held in July of each year. All officers at the expiration of their term of office shall deliver to their successors all books, papers, monies, and/or other property of the club in their position and held as a function of their elected position.

1.5 Meetings of the Board

The Board shall meet as scheduled by the President, but not fewer than four times during the election year. At all meetings of the Board, the President of the club, if present, shall preside. Five voting members shall be necessary for a quorum.

1.6 Duties of the President

1.6.1 The President shall preside at all meetings of the club and of the Board of Governors. The President shall be the executive head of the club and shall exercise general supervision over its affairs, and shall be responsible for the enforcement of the bylaws. The President shall keep the Board of Governors fully informed of the activities of the club and shall consult with them on matters of policy.

1.6.2 The President shall have the authority to appoint a member or members or a committee of members to carry out club activities or functions, the number, duties and designation of such persons to be determined by the President, and the appointment to be recorded in the minutes of the meetings in which they occurred (i.e. Board or Regular meetings).

1.7 Duties of the Vice President

1.7.1 In the absence or disability of the President, the Vice President shall perform all of the duties of the President and shall also have such other powers as the President or the Board of Governors may delegate.

1.7.2 The Vice President shall make arrangements for the Regular meeting program, including such presentations, lectures, or other material as may be suitable to the club's purposes as outlined in the prologue.

1.8 Duties of the Second Vice President

In the absence or disability of the Vice President, the 2nd Vice President shall perform all the duties of the Vice President and shall have such other powers as the President or the Board of Governors may delegate.

1.9 Duties of the Secretary and Assistant Secretary

The Secretary shall keep the minutes of all meetings (Regular and Board of Governors), and maintain the membership roster and send notices of meetings to the membership. The Assistant Secretary shall assist the Secretary and assume the Secretary's duties in case of the Secretary's absence.

1.10 Duties of the Treasurer and Assistant Treasurer

1.10.1 The Treasurer shall receive and disburse the funds of the club. The Treasurer shall keep and preserve proper records and books of accounts, which shall at any time be subject to audit by the Board.

1.10.2 A yearly financial report shall be presented by the Treasurer at the annual business meeting in June, and at such other times as may be required by the Board.

1.10.3 The Treasurer shall be held personally responsible for the maintenance of the financial records and of the club funds held in trust.

1.10.4 In the absence or disability of the Treasurer, the Assistant Treasurer shall assume the duties of the Treasurer.

1.11 Additional Duties of Officers and Governors Individually

The Officers or Governors shall be responsible and perform such duties as may be delegated to them by the President or by the Board and shall have the authority to establish such rules and regulations concerning the club's activities as may be deemed advisable.

1.12 Vacancies

Vacancies occurring in any office or in the Board of Governors shall be filled by appointment for the unexpired term by a majority vote of the remaining members of the Board.

2. Meetings

2.1 Regular Meetings

Regular meetings shall be held monthly throughout the year, at the time and place designated by the Board, appropriate notification to be sent to the membership by the Secretary.

2.2 Special Meetings

Special meetings may be held at any time upon authorization of the Board, or upon written request of twenty percent of the membership, notice of which shall be sent to the members of the club at least ten days in advance of the meeting.

2.3 Annual Business Meeting

2.3.1 An Annual Business Meeting for the election of Officers and the transaction of other business relative to the affairs of the club shall be held at the regular meeting in June of each year.

2.3.2 Notice of the Annual Business Meeting shall be sent to the membership at least three days in advance of the meeting.

2.4 Quorum

Twenty percent of the membership shall constitute a quorum at any meeting of the club.

2.5 Parliamentary Authority

The parliamentary authority in conducting all meetings of the club shall be Robert's Rules of Order. Any rule of order may be suspended temporarily by a majority vote of those present at any meeting.

3. Membership

3.1 Classes of Membership

3.1.1 Individual Membership

Individual Membership covers a single individual, and is renewed annually by the payment of the appropriate dues. Each Individual Member is assigned a permanent unique membership number as recorded in the club roster.

3.1.2 Family Membership

Family Membership may be conferred on all members of a family residing or receiving mail at the same address, and is renewed annually by the payment of the appropriate dues. A single membership fee covers as many members of the family as may wish to apply for membership. Each applicable family member is assigned a permanent unique membership number as recorded in the club roster.

3.1.3 Life Membership

Life Membership covers a single individual and extends for the duration of their life. Each Life Member is assigned a permanent unique membership number as recorded in the club roster.

3.1.4 Honorary Life Membership

Upon nomination and approval by a majority of the members present at any Regular meeting, an individual may be designated as an Honorary Life Member, such distinction extending for the duration of their life. Each Honorary Life Member is assigned a permanent unique membership number as recorded in the club roster.

3.2 Eligibility for Membership

Membership shall be open to all persons interested in the field of numismatics, provided that such applicants for membership shall meet any requirements as may be established by the Board of Governors. Each member shall be entitled to one vote at any meeting of the club at which they are present, and shall be entitled to all other privileges of membership.

3.3 Membership Application Procedure

Application for membership shall be made by paying the initial dues for the membership class desired. Members who have previously had their membership revoked may not apply or be granted a new membership without specific authorization of the Board.

3.4 Revocation or Suspension of Membership

Any member whose conduct is deemed detrimental to the best interests of the club, or who shall willfully violate its bylaws or other rules or regulations, may be expelled or suspended by a majority vote of the Board. A suspended member is one who is not eligible for the benefits of membership (i.e. voting, attendance at meetings, newsletter, etc.) for a temporary period. An expelled member is one whose membership is entirely and permanently revoked. When such action is contemplated in the case of any member, they shall be afforded the opportunity to a hearing before the Board.

4. Dues

4.1 Payment of Dues

4.1.1 Dues Schedule

The Board of Governors shall annually set the dues schedule for the various classes of membership, with the exception of Honorary Life Membership (such classification is free from an initiating payment of dues). Dues are collected and managed by the Treasurer, and are payable by each member at the first Regular meeting of each calendar year.

4.1.2 Proration for Partial Calendar Years

Except for members starting their membership in the final quarter of the year, there is no proration of membership dues. Members paying their initial membership dues in the final quarter will be credited with full dues paid at the beginning of the following year.

4.2 Delinquency

Members who have not paid the required dues within ninety days of the date due shall automatically be suspended, provided they have been notified of their delinquency at lease once. Such suspension shall automatically be lifted upon payment of the current year's dues in full.

4.3 Resignation

Any member may resign at any time, but such resignation shall not become effective until proper notification is made to the Secretary. A member resigning from the club shall not be entitled to any rebate of dues paid.

4.4 Suspension and Revocation

Any member suspended or expelled shall not be entitled to any rebate of any dues paid.

5. Revisions to the Bylaws

5.1 Board Revisions

These bylaws may be revised at any meeting of the Board by a majority vote of the members of the Board in attendance at that meeting. If so revised, such revision shall be reported to the membership at the next Regular meeting and shall become effective only upon being ratified by the majority vote of the members then in attendance.

5.2 Member-Proposed Revisions

Revisions to the bylaws may be proposed at any Regular meeting in writing by any five members who shall sign such proposed revision in the form of a petition to the Board. The Board shall consider such proposed revision at the next meeting of the Board and may approve the same and report the revision at the next Regular meeting for ratification, or the Board may disapprove the proposed revision in which case the proposed revision shall nevertheless be reported at the next Regular meeting with the recommendation that the proposed revision not be adopted. The membership shall vote upon the proposed revision and if approved by the majority vote of the membership then in attendance such revision shall be adopted.

6. Notes

This section contains material solely of an explanatory or informative nature, and does not contain mandatory requirements.

6.1 Regular Meeting Agenda

Regular meetings will generally follow the sequence shown:
Early Bird drawing 7:25 p.m.
Call meeting to order 7:30 p.m.
Salute to the flag
Introduction of guests
Happy Birthday song for members with birthdays that month
Old business
New business
Secretary's report
Treasurer's report
NASC/ANA and other club reports
Announcements
New members
Show and Tell
Program (as arranged by Program Chairperson)
Refreshment break (approximately 15 minutes)
Membership drawing
Auction (interspersed with door prize drawings)
Meeting adjourned 10:00 p.m.

6.2 Calendar Year Events

Most calendar years will have the following events planned (some of which are required by the bylaws):
March - club birthday celebration (started in March of 1959).
April - form nominating committee for upcoming elections.
May - nominations are announced.
June - elections and Annual Business Meeting.
July - installation of new officers.
August - White Elephant Auction (items donated by members, proceeds to club); gives the new Vice President time to get acclimated before they have to come up with a program or speaker.
December - Holiday Party.

6.3 Newsletter and Website

The newsletter is the responsibility of the Newsletter Editor. This is an unelected position held by any volunteer accepted by the officers. This position currently works as a delegate of the Secretary in that Regular meeting notices are distributed via the newsletter, and the membership roster (database) are maintained, by this individual. This position also manages the club website (www.gcc.f2s.com), as much of the content of that medium is related to material already published in the newsletter.


Record of Revisions

Revision  Description  Date
Initial  Original bylaws. Unknown
Only available copy known. 1/2/1975
Revised extensively. Changes too numerous to detail.  2/9/2001


 
 

 


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Contact Information

e-mail:         mike@kittlecoins.com

snail mail:    GCC, c/o Michael Kittle, P.O. Box 388, Agoura Hills, CA 91376-0388